Frequently Asked Questions

What type of organisations qualify for a grant?

In order to be eligible for a grant, applicant organisations or lead organisations in an alliance/coalition/network with other organisations must:

  • be a civil society organisation/ alliance/coalition/network rooted and governed in the southern African region; and
  • be willing to enter into a partnership agreement with the Southern Africa Trust; and
  • be engaged in programmes that have a southern African regional impact on policies related to poverty reduction.
  • Governmental and intergovernmental agencies (including public corporations and other parastatal organisations but excluding research institutes and statutory agencies such as commissions) will not be eligible under the open call process. However, they can participate through the closed call and unsolicited grant processes.

The Trust will enter into partnerships with private sector organisations. However, the ownership of any products developed from such partnership shall be shared by the organisation and the Trust with the proviso that:

  • the products may not be used by the organisation for financial gain without the consent of the Trust; and
  • funds provided by the Trust will not be used to finance the organisation’s commercial activities.

What type of projects quality for a grant?

Project that have a regional focus and for influencing policy.

What documentation must be provided when applying for a grant?
  • Organisation registration certificates
  • Audited financial statements for 3 years straight
  • Organogram
  • Policies and procedures e.g. finance policy including procurement process, HR policy, etc.

Is there a minimum or maximum grant value?

There are no limits - grants are dependent on the activities to be implemented and the period of implementation.  However, limits are set in calls for proposals and the limits differ from one call to another.

How long does it take for the Trust to review and respond to grant requests?

It can take up to 6 months.  Grants are considered and approved or declined by the board which sits twice a year March/April and August/September.  The exception is discretionary grants of a maximum of USD10,000 equivalent in ZAR, which are approved by the Executive Director.  These can be approved within 2 weeks, depending on the urgency.

What is the average ratio of applications to approvals?

This is dependent on the available resources to allocate as grants.

Does the grant need to be paid back?

If a grant is implemented and concluded as per agreement between the Trust and the grantee, there is no need to repay the grant.  If the grant is used for purposes other than agreed or if the project is not implemented, grants will have to be refunded.

Will grantees need to provide reports on how they used the funds?

Yes, the Trust has reporting templates, narrative and financial, that the grantee will complete quarterly.

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